A plant on one continent, selling companies on three others, and a separate set of books for each
Regulated distribution is a business where the product is the easy part. What is hard is that the same item is registered in one market, pending in another and not permitted in a third, that every unit carries a lot and an expiry, and that the cost of a shipment is not known until three invoices from three parties have arrived.
Recognise any of this
Where the money goes before anyone calls it a problem
If more than two of these are true this week, the cost is already larger than the system you would replace.
- 01
Every entity closes its own books and the group position is assembled afterwards.
Inter-company margin, stock in transit and transfer pricing are reconciled manually, late, and differently each time. The consolidated number is an opinion.
- 02
The landed cost of a shipment is known weeks after it is sold.
Freight, duty, insurance and clearance arrive on separate invoices after the goods. Until they are allocated, every margin figure on those goods is a placeholder that nobody goes back to correct.
- 03
Which products are registered in which market lives in a spreadsheet held by the regulatory person.
An order shipped into a market where the registration lapsed is not a commercial error, it is a compliance event. And the renewal calendar depends on one person remembering.
- 04
Lot and expiry are recorded but not enforced.
Short-dated stock ships to the customer who will complain, and stock that should have moved first sits behind stock that arrived later. Both are write-offs waiting.
- 05
A field complaint arrives and the trace back to the manufacturing batch takes days.
For a device, the trace back and the trace forward are a regulatory obligation with a clock on it. Time spent assembling it is time not spent deciding what to do.
What we build
The system that removes those, specifically
Not a feature list. Each of these exists because one of the problems above cost somebody real money.
Manufacturing and every selling entity on one implementation
The plant and the distribution companies on the same system, with inter-company transactions posting both sides and consolidation available continuously rather than at close.
Landed cost allocated back to the goods
Freight, duty, insurance and clearance allocated across the shipment when the invoices arrive, so the cost of the item is the cost of getting it here, and margin corrects itself instead of staying wrong.
Registration status on the product, per market
Which markets an item may be sold into, the registration reference, the expiry of that registration, and the renewal warning ahead of it — attached to the product so the order is stopped rather than the compliance team being consulted.
Lot, expiry and FEFO enforced
Expiry carried on the lot, first-expiry-first-out on picking, and minimum remaining shelf life per customer where their contract requires it.
Traceability in both directions
From a manufacturing batch to every customer that received it, and from a complaint back to the batch and its raw materials, as a query rather than an investigation.
Multi-currency without a translation layer
Purchasing in one currency, selling in several, reporting in the group's. Revaluation and realised differences handled by the system rather than by a monthly journal somebody writes from memory.
In this industry
Businesses we do this for
DiamondLines
Medical devices — manufacturing and trade
We set up and implemented every entity — the manufacturing plant in China and the trading companies in the UAE, Saudi Arabia, the UK and the US — and we still maintain the project.
- Countries, one implementation
- 5
- Manufacturing plant, fully on system
- 1
Questions
What people in this industry ask us first
Our entities are in different countries with different rules.
That is normal and it is handled by configuration, not by separate systems. Each entity keeps its own statutory chart, tax treatment and reporting; the group keeps one product catalogue and one consolidation. We run this today for a device business with a plant in China and companies in the UAE, Saudi Arabia, the UK and the US.
Will this handle our regulatory documentation?
It holds the operational side — registration status, certificates against lots, traceability, complaints and their linkage to batches. It is not a substitute for a quality management system, and we will say so rather than sell you one it is not.
We already have systems in each country.
Then the first question is not which system wins, it is what the group needs to see and cannot. Sometimes the answer is one system; sometimes it is one consolidation layer over two. The diagnosis exists to tell you which, with a cost against each.
How we deliver it
Medical devices and regulated distribution
Start with a diagnosis, not a demo
Two weeks. We walk your floor and your books, and you get the list of where money is leaving the business with a cost against each item. The list is yours whether or not you work with us afterwards.
Monday to Friday, 9:00 AM – 6:00 PM (GST)
Prefer we call you?
Leave your WhatsApp number and we will reach out.