The units are in one system, the contracts in another, and the money in a third
A leasing business is a machine with three inputs — the unit, the contract and the payment — and most of them run those three apart. The result is not chaos, it is drift: a renewal missed here, a cheque not presented there, a unit vacant longer than anyone noticed.
Recognise any of this
Where the money goes before anyone calls it a problem
If more than two of these are true this week, the cost is already larger than the system you would replace.
- 01
Renewals are chased when the tenant calls, or when the contract has already lapsed.
A renewal handled late is either a vacancy or a weaker negotiating position. Across a portfolio of thousands of units, the aggregate of small delays is a rent roll materially below what the portfolio should produce.
- 02
Post-dated cheques are tracked in a spreadsheet by whoever holds them.
A cheque not presented on its date is cash you were owed and did not collect. A cheque that bounces without an immediate flag is a tenant problem you find out about at the end of the quarter.
- 03
Occupancy is a number someone compiles when it is asked for.
Vacancy is the only metric in this business that costs money continuously, and it should be visible without a request.
- 04
Maintenance requests come in by phone and are closed by memory.
Unresolved maintenance is the most common reason a tenant does not renew — which converts a repair cost into a vacancy cost that is an order of magnitude larger.
- 05
The property team and the accounts team hold different versions of the same lease.
Rent recognised, rent invoiced and rent collected diverge, and nobody trusts the receivable ageing enough to act on it.
What we build
The system that removes those, specifically
Not a feature list. Each of these exists because one of the problems above cost somebody real money.
The unit as the record everything hangs from
Every unit with its specification, its status, its current lease, its history and its maintenance record in one place — so a question about a unit has one answer rather than three.
Lease contracts that invoice themselves
Rent schedules, escalation, service charges and the invoicing calendar generated from the contract, so what is billed matches what was signed without anyone re-entering it.
Renewals surfaced before they matter
Expiry-driven task lists with enough notice to negotiate, and a record of what was offered and what was agreed against the unit.
Post-dated cheque control
Cheques held, due, presented, cleared and bounced, tracked against the lease and the tenant, with the presentation calendar as an operational list rather than a spreadsheet.
Maintenance connected to the lease
Requests logged against the unit, assigned, costed and closed, with the history visible when the renewal conversation happens.
One set of numbers for the department
Occupancy, rent roll, collections, arrears and maintenance cost per unit and per building, on the same records the accounts are made from.
In this industry
Businesses we do this for
Trans Emirates
Real estate and leasing
A property management system covering the units, the lease contracts and the whole property management department that runs them.
- Units managed on the system
- 5,000+
Questions
What people in this industry ask us first
We have thousands of units. Will this scale?
We run a property management system on Odoo for a portfolio of over five thousand units today, covering the units, the lease contracts and the department that manages them. Scale in this business is less about record count than about how many manual steps each renewal requires.
Do we have to change how the accounts are done?
The point is that the property team and the accounts stop keeping separate versions of the same lease. In practice that usually means the accounting stays where it is and stops being re-entered, because the invoice now comes from the contract.
Can it handle Ejari and the local requirements?
The contract data the registration needs is held in one place rather than gathered each time, and the operational workflow is built around the UAE way of leasing, including post-dated cheques. What integrates directly and what stays a submission step is something we confirm against your emirate rather than promise in advance.
How we deliver it
Real estate and leasing
Start with a diagnosis, not a demo
Two weeks. We walk your floor and your books, and you get the list of where money is leaving the business with a cost against each item. The list is yours whether or not you work with us afterwards.
Monday to Friday, 9:00 AM – 6:00 PM (GST)
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